Know which bills are safe to pay — before money leaves
PaidReady is the pre-payment control room for contractor bills. Import bills from QuickBooks, Excel, CSV, or Google Sheets, track missing documents and lien waivers, and see exactly which bills are Ready, Blocked, or Waiting.
One question, answered perfectly
Which bills are safe to pay, which are blocked, and why? Everything in PaidReady exists to answer that — so you never release a payment before the documents, waivers, and approvals are in place.
How PaidReady works
Import bills from anywhere
Pull bills and vendors from QuickBooks Online, Excel, CSV, or a Google Sheet. Every source maps into one internal model, so the workflow is identical regardless of where data lives.
See readiness at a glance
A readiness engine evaluates each bill against your rules and marks it Ready, Blocked, or Waiting — with the exact reasons and next actions listed.
Pay with confidence
Resolve what's missing — send a waiver, request a document, grant approval — then group ready bills into a payment run. Every decision is logged.
Everything that controls a payment, in one place
Bill control room
A compact, operational table of every bill: status, vendor, due date, amount, open balance, missing items, retention, and source.
Lien waivers & e-signature
Generate waivers and collect signatures from subcontractors through secure no-login links. Signed waivers feed straight back into bill readiness.
Document collection
Request W-9s, insurance certificates, and other requirements. Track uploads, expiry, and approvals in one queue.
Retention ledger
Retention as entries over time — accrued, released, adjusted, written off — so you always know what's held by vendor and what's due to release.
Works with the tools you already use
No QuickBooks? Use the PaidReady Google Sheet template — connect your Google account, create the sheet, enter vendors and bills, and sync.
Frequently asked questions
- What is PaidReady?
- PaidReady is a pre-payment control room for contractor bills. It helps general contractors see which subcontractor and vendor bills are safe to pay, which are blocked, and why — by tracking required documents, lien waivers, approvals, and retention before payment goes out.
- How does PaidReady decide if a bill is ready to pay?
- A readiness engine evaluates each bill against your rules: the vendor exists and is compliant, the bill has a valid amount and due date, required documents are approved, required lien waivers are signed, internal approvals are complete, and there are no blocking issues. Each bill shows as Ready, Blocked, or Waiting, with the specific reasons listed.
- Which accounting tools does PaidReady work with?
- PaidReady imports bills and vendors from QuickBooks Online, Excel, CSV files, and Google Sheets. Contractors without QuickBooks can use the PaidReady Google Sheet template. All sources map into one internal bill model, so the workflow is identical regardless of where the data comes from.
- Does PaidReady handle lien waivers?
- Yes. PaidReady generates lien waiver documents, sends them to subcontractors for e-signature through a secure no-login link, tracks signing status, and feeds completed waivers back into each bill's payment-readiness status. PaidReady is a workflow and document-operations tool, not a law firm, and does not provide legal advice.
- What is retention tracking in PaidReady?
- PaidReady keeps retention as a ledger of entries over time — accrued, released, adjusted, and written off — rather than a single field on a bill. This answers questions like how much retention is held by vendor and what is due to be released.
- Who is PaidReady for?
- PaidReady is built for general contractors and construction finance teams who pay subcontractors and vendors and need to control document compliance, lien waivers, and retention before releasing payment.
Stop paying bills before they're ready
See your bills sorted into Ready, Blocked, and Waiting in minutes.