The pre-payment control room for contractor bills
PaidReady sits between your accounting system and your payment run. It gathers every bill, checks it against your requirements, and shows exactly which are safe to pay — before money leaves.
From bill to payment, in four steps
- 1
Import bills and vendors from QuickBooks, Excel, CSV, or a Google Sheet.
- 2
PaidReady evaluates each bill and marks it Ready, Blocked, or Waiting.
- 3
Resolve blockers: send a waiver, request a document, or grant approval.
- 4
Group ready bills into a payment run and pay — with a full audit trail.
What's inside
Bills control room
The primary surface: a compact, operational table of every bill with status, vendor, due date, amount, open balance, missing items, retention, and source. No oversized cards, no fake data.
Canonical import
QuickBooks Online, Excel, CSV, and Google Sheets all map into one internal bill and vendor model, so the workflow is identical no matter where the data starts.
Readiness engine
Each bill is evaluated against your rules and marked Ready, Blocked, or Waiting — with the specific reasons and next actions, recalculated whenever something changes.
Requirements
A reusable rule library plus per-bill requirements that define what must be true before a bill can be paid.
Documents
Collect W-9s, insurance certificates, and other requirements. Track uploads, expiry, and approvals in one queue.
Lien waivers
Generate waivers and collect e-signatures from subcontractors through secure no-login links. Completed waivers feed straight back into bill readiness.
Retention ledger
Retention as entries over time — accrued, released, adjusted, written off — so you always know what's held by vendor and what's due to release.
Import jobs & audit trail
Every sync result with row-level validation errors, plus an immutable log of the actions and decisions behind each payment.
See it on your own bills
Connect a source and watch your bills sort into Ready, Blocked, and Waiting.