CALIFORNIA REPORTING GUIDE
California certified payroll: DIR reporting versus WH-347 preparation
California contractors should check DIR reporting requirements separately from any federal WH-347 requirement. A federal report and a state electronic submission are not interchangeable.
Where are California certified payroll records submitted?
DIR says contractors and subcontractors on most public works projects must submit certified payroll records through its Public Works Website Services. Its reporting page provides access to the service and instructions for XML submissions. Check the current guidance and your awarding body's requirements for your project.
What should you check when comparing software?
Ask whether the product prepares federal forms, produces the specific state upload format, or actually submits to the recipient. Those are different capabilities.
- Confirm the required portal and accepted file format
- Check project registration and access requirements with DIR
- Identify who will review, certify and submit the records
- Confirm any additional federal or awarding-body reporting
- Keep the recipient's submission confirmation with your records
Does PaidReady submit to California DIR?
No. PaidReady currently prepares WH-347 reports from reviewed payroll records; it does not produce DIR XML, submit records to DIR, or implement a California rule pack. For a project that also needs federal reporting, confirm the separate requirements with the recipient. PaidReady is not a replacement for the California reporting system.
In PaidReady
PaidReady records the facts these rules depend on — determination versions by date, classifications, hours by day, fringe and apprentice facts — and reviews them with explainable checks before you prepare and sign the WH-347. It does not decide which laws apply to your project and does not replace your payroll provider.
See the scope of PaidReady's WH-347 preparation →Sources
This guide is general information current as of October 18, 2026. It is not legal advice. Requirements vary by contract, agency and state; confirm them with the contracting agency or qualified counsel.