NEW YORK REPORTING GUIDE
New York certified payroll: the NYSDOL portal and federal WH-347
New York's certified payroll portal has its own submission process. Check that process before assuming a federal WH-347 PDF satisfies the reporting requirements for your project.
What changed for Article 8 reporting in 2026?
NYSDOL's contractor guide says that, from January 1, 2026, contractors and subcontractors on projects subject to Article 8 must use its Certified Payroll system. Weekly payroll information must be submitted at least every 30 days. Confirm your project's obligations and any separate recipient deadlines rather than treating this as a universal deadline for all projects.
How do contractors prepare for the portal?
The official guide describes NY.gov access, project setup, manual entry and a formatted XML upload option. It identifies the business FEIN, contractor registration number and project PRC number among the setup details. Follow the agency's current instructions for sensitive employee information; do not place that information in PaidReady's CSV imports.
- Confirm the project is covered and obtain the correct PRC number
- Arrange access for the person responsible for reporting
- Check the current XML format if using bulk upload
- Review each payroll before submitting and retain the submission record
Can PaidReady replace the NYSDOL portal?
No. PaidReady does not submit to NYSDOL, generate its XML upload format, or provide a New York-specific rule pack. Its current scope is payroll CSV preparation, explainable review under enabled rules, and WH-347 preparation. Use it only where that scope fits your separate federal reporting workflow.
In PaidReady
PaidReady records the facts these rules depend on — determination versions by date, classifications, hours by day, fringe and apprentice facts — and reviews them with explainable checks before you prepare and sign the WH-347. It does not decide which laws apply to your project and does not replace your payroll provider.
Review PaidReady's supported workflow →Sources
This guide is general information current as of October 18, 2026. It is not legal advice. Requirements vary by contract, agency and state; confirm them with the contracting agency or qualified counsel.